Send quotes and invoices
Professional quotes and invoices with your branding, sequential invoice numbers, customer records, VAT fields, and mobile-first sending from web, mobile, or WhatsApp.
Built for South African EFT, WhatsApp, and SARS paperwork
Free invoice software for South African small businesses
PopPay helps tradesmen, freelancers, service businesses and accountants create SARS-ready invoices, send them over WhatsApp, track EFT payments, match proof-of-payment screenshots, and prepare accountant review packs. Start on the R0 plan and upgrade only when you need more automation.
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Match EFT proofs
Match EFT proofs to invoices automatically from WhatsApp, email, or upload. PopPay keeps the proof, customer, invoice, amount, and status together so you do not hunt through chats.
Track jobs and time
Job cards and time tracking help you bill what you actually did. Quotes, bookings, invoices, payments, and customer history live in the same record.
Prepare accountant review packs
Upload bank statement CSVs, reconcile proof of payment to bank deposit to invoice, calculate VAT as you go, and export SARS-ready records for accountant review.
Why free invoice software in South Africa needs to be local
Most South African business payments happen by EFT, then the customer sends a proof-of-payment screenshot on WhatsApp. Generic tools can create invoices, but they rarely understand the local admin: VAT invoice fields, bank references, WhatsApp reminders, proof matching, and accountants who still want clean exports into Xero, Sage, or QuickBooks.
- Free invoicing and payment tracking on the R0 plan.
- WhatsApp-native invoice sharing and payment follow-up workflows.
- EFT proof-of-payment matching and payment status tracking.
- VAT-aware invoice fields and accountant review exports.
- Sync/export workflows for Xero, Sage, and QuickBooks when your accountant needs them.